Planner Services
Let us bring Durham to your event.
We’re committed to making meetings successful in Durham. Let us support you through an array of services tailored to meetings and events with room blocks.
Standard Services
We offer the following resources to support all groups, regardless of size or our involvement throughout the booking process:
- Complimentary visitor guides can be ordered through our team and set aside for pick up in our Visitor Info Center during operating hours.
- Promotional assets:
- These accolades are sure to pique the interest of your audience.
- Download high-quality photos of Durham through our robust image gallery.
- Introduce attendees to our vibe through our Welcome to Durham video.
- Need recommendations for group activities in our destination? Our Squad Goals guide has you covered.
Enhanced Services
The bigger your impact, the deeper we go. Meeting planners who submit an RFP through Discover Durham may qualify for enhanced services beyond our standard support – especially for events that bring significant economic and social value to our community. Every group is different, and we tailor our approach to match what you actually need, not just what fits a template.
Research and Prospecting Support
- Evaluating bid materials to assess the feasibility of meeting in Durham
- Assisting in estimating the economic impact of the event
- Checking for conflicts with other planned large events
Booking Your Event
- Identifying venues and accommodations
- Facilitating venue connections
- Gathering quotes and availability for meeting facilities and accommodations
- Scheduling appointments and site visit facilitation
Planning Assistance
- Brainstorming and/or coordination of destination activations
- Identifying local event services vendors
- Planning assistance for off-site receptions and/or team-building activities
- Curating connections with local hospitality partners and/or industry experts
- Support navigating large event and festival services through the City of Durham
- Established check-in meetings with the Discover Durham team
Destination Hospitality
- Facilitating welcome signage at RDU Airport
- Coordination of bulk publications and cordials for attendees and VIPs
- Customized one sheeter of destination resources and recommendations
- Management of a destination concierge table at the event or during registration
- Recommendations for securing event volunteers
