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Planner Services

Plan to be amazed.

We intend to be an exceptional partner to you as you plan your perfect event or meeting. Discover Durham offers a variety of complementary services to assist those planning corporate and association meetings and conventions. Browse the services offered below, and email the Discover Durham sales and services team to get started.

Booking Your Event
Discover Durham provides the following services before the location of a convention or meeting has been determined:

Research and Planning Assistance

  • Evaluating bid materials to assess feasibility of meeting in Durham
  • Assisting in estimating the economic impact of the event
  • Checking for availability on specified dates
  • Checking for conflicts with other planned events
  • Virtual/hybrid meeting planning assistance

Accepting online requests for proposals

  • Identifying Accommodations and Facilities
  • Gathering quotes and availability for meeting facilities
  • Gathering quotes and availability for accommodations
  • Scheduling appointments and escorting on-site inspections

Presenting a Competitive Bid

  • Preparing a comprehensive proposal summarizing pertinent information
  • Making a formal presentation to decision-makers
  • Supplying promotional materials, such as mini visitor guides and brochures

Planning Your Event
Once Durham is chosen and meeting facilities are reserved, Discover Durham can provide additional services to make the job easier:

Planning Assistance

  • Tour coordination assistance
  • Suggestions for spouse and family activities
  • Group transportation bids
  • Planning assistance for off-site receptions, team building and other events
  • Calendar of local events
  • Assistance with donating excess food, supplies and flowers to local nonprofits
  • Searchable convention services directory listing local event vendors

Attendance Promotion

Destination Hospitality

  • Welcome table set up at event facility and stocked with Durham visitor information
  • Volunteer assistance from the Durham Wayfinders for info tables, registration and more
  • Customized welcome banner
  • Biodegradable Durham welcome bags for registration or visitor materials

Directory of Convention Service
Looking for caterers, transportation, rentals, web design or anything else you need for your event? Head to our convention services page to search for the businesses that offer what you're looking for.